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Octopus Consultancy Limited

Workplace Safety Surveys

Ergonomical Surveys

Reduce back pain, strain injuries and lost days by fitting the work to the worker, with practical changes to workstations, tools and tasks.

  • NEMA Firm of Experts
  • Operating since 2014
  • Offices in Nairobi and Ruiru

Who needs it

  • Offices with heavy computer use and call centres
  • Production lines and packing operations
  • Warehouses and workplaces with manual lifting
  • Hospitals and laboratories
  • Employers with rising musculoskeletal complaints or sick leave

What you receive

  • Workstation and task assessments
  • Manual handling risk assessment
  • Ergonomic risk ratings for each area or job
  • Practical, low-cost improvement recommendations
  • Awareness session for staff and supervisors

Legal basis

  • Occupational Safety and Health Act, 2007 (duty to provide safe systems of work)
  • Risk assessment duty under section 6(3) of the OSH Act

Ergonomics, also known as human factors, is the science of fitting tasks to the human body. An ergonomic survey looks at the design of workstations, equipment, tools and tasks to improve efficiency, safety and comfort.

Poorly designed work can cause musculoskeletal disorders (MSDs): injuries to tendons, muscles, ligaments, joints, nerves and discs, including repetitive strain injuries (RSIs) and cumulative trauma disorders (CTDs). These develop gradually, are a leading cause of pain and sick leave, and are largely preventable.

What we assess

  • Workstations. Desk, chair, screen and keyboard set-up for computer users.
  • Posture. Awkward or static postures, reaching, bending and twisting.
  • Manual handling. Lifting, carrying, pushing and pulling loads.
  • Repetition. Repetitive movements, pace of work and recovery time.
  • Tools and equipment. Hand tools, controls and vibration.
  • Environment. Lighting, glare, temperature and noise.
  • Work organisation. Shift length, breaks, job rotation and workload.

Our approach

  1. Consultation. We talk to managers and workers, and review any injury and sick-leave records.
  2. Observation and measurement. We observe tasks, take measurements and use recognised ergonomic assessment tools to rate the level of risk.
  3. Risk rating. We rank jobs and workstations by risk so you know where to act first.
  4. Recommendations. We propose practical interventions to eliminate, reduce or control each risk, starting with simple, low-cost changes.
  5. Awareness. We show staff and supervisors how to set up their own workstations and work safely.

The benefits

Ergonomic improvements reduce injuries and absenteeism, cut compensation costs, improve productivity and quality, and raise employee satisfaction, often for a modest investment.

Frequently asked questions

What is ergonomics?

Ergonomics, also called human factors, is the science of fitting tasks, equipment and workplaces to the people who use them. Good ergonomics reduces injuries and fatigue and improves comfort and productivity.

What injuries does poor ergonomics cause?

Musculoskeletal disorders (MSDs) affecting tendons, muscles, ligaments, joints, nerves and spinal discs. These include back pain, repetitive strain injuries (RSIs) and cumulative trauma disorders (CTDs) such as carpal tunnel syndrome.

Are ergonomic improvements expensive?

Often not. Many of the most effective fixes are simple: adjusting chair and screen heights, rearranging work so frequently used items are within reach, adding rest breaks or job rotation, or providing trolleys for lifting.

Do you assess home or hybrid workers?

Yes. We can provide guidance and self-assessment tools for staff who work from home, and assess any workers reporting discomfort.

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